Executive Board Meeting
Date: August 12, 2026; Time: 6:30 pm
Locations: MPR

I. OFFICIAL OPENING OF MEETING
A. Call to Order
B. Establishment of Quorum
C. Mission Statement

The purposes of this corporation are to provide the following at MATES, in collaboration with the MATES’
Administration and Board of Directors:

• Encourage a sense of community between students, families and school.
• Provide enrichment of students’ educational experiences through programs and events.
• Raise funds to support the educational mission and goals of MATES.
• Support the teachers and staff through needed purchases.
• Promote and encourage community service among the students and families through
  school-wide and community-wide projects and activities.
  
  II. APPROVAL OF THE MINUTES
  A. Action Item: Vote to approve minutes from the July 15, 2026 MCN Executive Board
  Meeting
  
  III. FINANCIAL
  A. Action Item: Vote to approve June 2026 payments totaling $ 3,343.66
  B. Action Item: Vote to approve June 2026 deposits totalling $ 0
  C. Action Item: Vote to release funds for the monthly cash gift of $300 to the school for the
  month of August 2026
  
  IV. REPORTS OF OFFICERS
  A. Presidents’ Report:
  i. Wishes for a great year
  ii. Upcoming events

1. Kinder Round Up
2. BTSB
   iii. Reminder for Exec Board to review calendar – it will need to be approved at
   GMM in September
   B. Executive/Assistant Director
   i. Updates
   C. Staff
   i. Updates
   D. MATES Board Member
   i. Updates
   E. Alumni Advisor
   i. Alumni updates
   F. Treasurer
   i. Discuss new check request process
   G. Financial Secretary
   i. Updates
   H. Communications
   i. Updates
   I. Auditor
   i. Updates
   J. Parliamentarian
   i. Bylaws update
   K. Evening Programs
   i. Discuss venues for Welcome Social
   L. Daytime Programs
   i. Teacher Luncheon & Boo-boo yahoo updates
   ii. Art @ Lunch – display art, possible new chair needed
   iii. Movement @ MATES – updates, chair needed
   iv. Language @ Lunch – start date
   M. Fundraising
   i. Sponsorship and direct donation updates (tote sponsor secured and new
   relationships being established)
   ii. Direct Donation Drive
   
3. Gifts in certain amounts
   
4. All payments through Zeffy
   iii. Marketplace Update
   
5. Giant closet clean up!
   
6. Chair needed
   N. Volunteer Coordinator
   i. Kinder Round Up discussion
   ii. BRSB volunteers
   iii. Room parent updates
   O. PR/Social Media
   i. Upcoming events & publicity plans
   P. Technical advisor
   i. Email update
   ii. Website Update
   V. NEW BUSINESS
   VI. ONGOING BUSINESS
   VII. ADJOURNMENT